Workshops and Presentations

Academic programs and units at the University of Toronto are reviewed regularly under the University of Toronto Quality Assurance Process (UTQAP). The Office of the Vice-Provost, Academic Programs (VPAP) supports divisions and units in navigating the review process through a variety of resources, including workshops, presentations, and one-on-one support.

Annual UTQAP Reviews Workshop

Each year, the VPAP Office hosts a UTQAP Reviews Workshop designed to help faculty and staff prepare for external reviews. The session provides an overview of the cyclical review process and features practical insights from colleagues who have recently completed reviews.

The most recent workshop was held on April 30, 2025. Materials and resources from this session are available below. The next workshop will be held on May 5, 2026.

Who Should Attend:

– Deans, vice/associate/assistant deans
– Chairs, associate chairs
– Departmental managers, business officers
– Executive assistants and others involved in the review process

What You’ll Learn:

– Guiding principles from the Cyclical Program Review Protocol (PDF)
– An overview of each phase of the review process
– Tips and best practices from faculty and staff with recent review experience

Resources from the 2025 Workshop:

– 2025-26 Workshop Presentation (PDF)
– Top 5 Takeaways from the Review Workshop (PDF)

Frequently Asked Questions (FAQs)

Q: Do I need to register for the workshop?

A: Yes. Registration details are typically shared via email and posted on this webpage when the workshop is announced.

Q: Will the workshop be held in person or virtually?

A: The UTQAP Reviews Workshop is held in person only. Location details will be provided in the workshop announcement.

Q: Will slides or materials from the workshop be shared afterward?

A: Yes. The presentation slides and key takeaways are made available on this page following the session.

Q: Can I attend if I’m new to my role or unfamiliar with the review process?

A: Absolutely. The workshop is designed to support both newcomers and experienced faculty/staff involved in external reviews.

Q: Why should I attend in person if the slides will be available afterwards?

A: Attending in person gives you the opportunity to engage with a panel of faculty and staff who have recently gone through the external review process. You can ask questions, hear real-world experiences, and get practical advice that goes beyond the slide deck. It’s also a great chance to connect with others going through similar planning.

Questions? Contact:

Stephanie Machado Fernandes
Administrator, Academic Programs

Alexandra Varela
Academic Reviews & Planning Specialist
416.978.7709

Additional Presentations and Support

The VPAP Office occasionally offers additional workshops on academic change and quality assurance topics.

If you:
– have ideas for future workshops;
– would like a presentation on the UTQAP tailored for your division;
– or want support with implementing quality assurance processes.

📩 Email us at vp.academicprograms@utoronto.ca