University of Toronto Cyclical Review: Reviewer Nomination Form


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The cyclical review of an undergraduate program requires two external reviewers or one internal and one external qualified by discipline and experience to review the programs. The review of a graduate program requires three external reviewers or two external and one internal. Three external reviewers or two external and one internal reviewer are required for the concurrent review of an undergraduate and graduate program. When more than one program is under review, reviewers should be selected to ensure the appropriate review of all the programs being considered.

External reviewers should be active and respected in their field, and normally associate or full professors with program management experience. They will be representatives of peer institutions offering high-quality programs in the field under review. In selecting reviewers, an appropriate balance needs to be struck between familiarity with the unit and/or program(s) under review and distance to allow for objective assessment.

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Faculty/academic division:


Program being reviewed:

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Home institution (include contact information)

Brief biography (include web link if available)

Brief statement concerning his/her appropriateness as a reviewer

Previous affiliation with the proposed program, home unit, any faculty members

All members of the Review Committee must be at arm’s length from the unit/program(s) under review. This means that reviewers/consultants cannot be close friends, current or recent collaborators, former supervisors, advisors or colleagues of members of the unit/program. Arm’s length does not mean that the reviewer must never have met or even heard of a member of the program. It does mean that reviewers should not be chosen who are likely, or perceived to be likely, to be predisposed to view the program or unit either positively or negatively.

Examples of what may violate the arm’s length requirement:

  • A previous member of the program or department under review (including being a visiting professor)
  • Received a graduate degree from the program under review
  • A regular co-author and research collaborator with a member of the program, within the past seven years, and especially if that collaboration is ongoing
  • Close family/friend relationship with a member of the program
  • A regular or repeated external examiner of dissertations by doctoral students in the program
  • The doctoral supervisor of one or more members of the program.