Graduate Minor Modifications & SGS Calendar Editorial Changes: A Quick Reference Guide
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How can this guide help you implement academic changes?
- By supporting divisions and units in maintaining and enhancing programs of study
- By distinguishing between minor modifications and editorial changes
- By improving clarity to make changes a smoother, quicker process for administrators
What are minor modifications?
- Minor modifications are the most common type of academic change and require governance
- Changes to courses and curriculum that do not constitute a significant change to the nature of a program or its learning outcomes
- Each academic cycle, hundreds of minor modifications are received by the VPAP Office to review
Why is the minor modification process important?
Need for consultation
- The minor modification governance process ensures a consultative and collaborative discussion not only at the academic unit but with your divisional Dean’s Office and other related units.
- Academic changes can have broader impacts involving more than one program or unit. The VPAP Office can provide advice and input on any significant academic proposals (see below for examples).
Need for communication
- Communication is integral to curriculum governance and the production of the SGS Calendar, providing greater transparency for students, who are bound by program requirements as stated in the SGS Calendar the year they begin their program of study.
- The VPAP Office implements graduate minor modifications. Early communication guarantees a timely and accurate reflection on ROSI, ACORN, Quercus and related systems, and facilitates a smoother implementation process when submitting changes to your SGS Calendar entry.
What are editorial (non-governance) changes to the SGS Calendar?
- Correcting errors in a calendar entry, such as typos or clerical mistakes
- Updating contact info, application deadlines or other similar information
- Clarifying text in a calendar entry
During the SGS Calendar production process, the VPAP Office receives hundreds of editorial (non-governance) changes. Sometimes these changes are actually minor modifications that require governance approval.
Elective course listings
All active courses will be included in the SGS Calendar, regardless of whether they will be offered for the upcoming academic year. This is because the SGS Calendar is meant to provide a comprehensive record of programs and courses approved through governance, as opposed to a course timetable.
Examples of minor modifications & editorial changes
|SGS Calendar Section||Minor Modification|
|SGS Calendar Introduction|
|Program Option Requirements|
Resources & contact
The VPAP Office encourages graduate units to reach out to their divisional or Faculty Dean’s Offices early with any questions relating to academic or editorial changes, so that there is ample time for consultation and implementation. Below are some helpful links to provide additional guidance when you’re considering a minor modification to your program:
- academic change processes
- overview on graduate minor modifications and templates
- for more information, please feel free to contact the VPAP Office.