What Happens with Program and Unit Reviews at AP&P?
- All AP&P members will receive the summary and dean’s administrative response and implementation plan for all reviews; these become part of the governance record.
- Prior to the meeting of the Committee on Academic Policy & Programs (AP&P), AP&P members are divided into groups to more closely consider an assigned portion of the review materials (e.g., if 12 program and unit reviews are going to AP&P, each reading group will closely consider 3 of those reviews)
- For their assigned reviews, each reading group will have, in addition to the materials provided to all AP&P members, the full external review report for the program or unit under review, the program and/or unit response (in departmentalized Faculties/Divisions), and the self-study. These additional materials are not part of the governance record but allow the reading group to answer three questions:
- Does the summary accurately tell the story of the full review?
- Does the administrative response address all issues identified?
- Are there any questions, comments or substantive issues that the committee should consider? Is there a need to ask the Vice-Provost, Academic Programs to bring forward a follow-up report?
- At AP&P, the reading group and the rest of AP&P will discuss their answers to the three questions, and ask questions of the Dean and any others present (e.g., Chair, Director) who can speak to the plans for implementing recommendations.
- AP&P may either conclude that the administrative response and implementation plan have addressed all substantive issues or recommend that the Vice-Provost, Academic Programs bring forward a follow-up report in a year.
- Note: Collaborative Specialization and Clinical Department reviews go to AP&P as high-level summary reports and are not considered by the reading groups.